Select a chart type from the list. To use a custom chart that you have created in Excel, type in the name of the custom chart. To specify a chart template Excel only , click Browse to select the desired file.
For details of the way in which you can display data in charts, see Displaying results in charts. Note The chart type you select is used only if you have not specified a chart type for a table using the Table Properties dialog box on the View Tables tab. The Excel worksheets that contain the tables are called T1 , T2 , T3 , and so on. If you want to export tables by using the Excel automation that was used in previous versions, select this option.
Select this option to hide Excel during the export. This makes the export faster. Check this box and enter a name and location for the output file, or click Browse to browse to the folder where you want to save it. If you do not specify a save location, and Launch after export is not selected, you are prompted to either launch the associated application or select a save location.
Choose whether to use variable names or the more friendly descriptions for the variable texts in the tables. Choose whether to use category names or the more friendly descriptions for the row and column headings in the tables. Select this option if you want the tables to have borders in Excel. Select this option if you want to export the headers and footers that have been defined for the table.
When this option is selected, all of the headers and footers are displayed left aligned, regardless of the positions defined in the Header and Footer dialog box. In Microsoft Windows 10, right-click the Start button, and then click Settings. In the main panel, under Regional settings , click Additional date, time, and regional settings.
Under Region , click Change date, time, or number formats. In the Region dialog, on the Format tab, click Additional settings. In the Customize Format dialog, on the Numbers tab, type a character to use as the new separator in the List separator box.
Under Clock, Language, and Region , click Change date, time, or number formats. Note: After you change the list separator character for your computer, all programs use the new character as a list separator. You can change the character back to the default character by following the same procedure. You can always ask an expert in the Excel Tech Community or get support in the Answers community.
Import data from external data sources Power Query. Table of contents. Move or copy cells and cell contents Article Change the column width or row height in Excel Article Find or replace text and numbers on a worksheet Article Merge and unmerge cells Article Apply data validation to cells Article Import or export text. Next: Formatting. Table of contents Cells. Import a text file by connecting to it Power Query You can import data from a text file into an existing worksheet.
In the preview dialog box, you have several options: Select Load if you want to load the data directly to a new worksheet. Export data to a text file by saving it You can convert an Excel worksheet to a text file by using the Save As command.
Click Browse. Import a text file by connecting to it You can import data from a text file into an existing worksheet. Click the cell where you want to put the data from the text file. In the Import Data dialog box, do the following: Under Where do you want to put the data? Click OK. Excel puts the external data range in the location that you specify. The Save As dialog box appears. In the Save as type box, choose the text file format for the worksheet. Change the delimiter that is used when importing a text file.
Change the default list separator for saving files as text. Set Decimal separator to , a comma. Set Thousands separator to. Change the default list separator for new text files affects all programs. Click OK twice. Need more help? Expand your skills. Get new features first. Was this information helpful? However, you can merge multiple worksheets in Excel after you complete the individual export operations. Before performing an export procedure, it is a good idea to review the data that you want to export to make sure that it does not contain any error indicators or error values.
If there are any errors, try to resolve them before you export the data to Excel. Otherwise, problems can occur during the export operation, and null values might be inserted into cells in the Excel worksheet. For more information about problems that can occur when exporting to Excel, see the section Troubleshoot missing and incorrect values. If the source object is a table or a query, decide whether you want to export the data with or without its formatting.
This decision affects two aspects of the resulting workbook — the amount of data that is exported and the display format of the data. The following table describes the outcome of exporting formatted and unformatted data. Note: Forms and reports cannot be exported without their formatting. For hyperlink fields, the contents are exported as a text column that displays the links in the format displaytext address.
Only fields and records that are displayed in the current view or object are exported. Filtered records, hidden columns in a datasheet, and fields not displayed on a form or report are not exported.
Choose the destination workbook and file format. During the export operation, Access prompts you to specify the name of the destination workbook. The following table summarizes when a workbook is created if it does not already exist and when it is overwritten if it does already exist. The workbook is not overwritten. A new worksheet is added to the workbook, and is given the name of the object from which the data is being exported. If a worksheet having that name already exists in the workbook, Access prompts you to either replace the contents of the corresponding worksheet or specify another name for the new sheet.
The workbook is overwritten by the exported data. All existing worksheets are removed, and a new worksheet having the same name as the exported object is created. The data in the Excel worksheet inherits the format settings of the source object. The data is always added in a new worksheet. You cannot append the data to any existing worksheet or named range.
If the object is a table, query, or form, and you want to export only a portion of the data, open the object in Datasheet view and select the records you want. Right-click the form, and then click Datasheet View. If this option is not available:. On the Design tab, in the Views group, click Datasheet View. Note: You cannot export a portion of a report. However, you can select or open the table or query that the report is based on, and then export a portion the data in that object.
On the External Data tab, in the Export group, click Excel. In the Export - Excel Spreadsheet dialog box, review the suggested file name for the Excel workbook Access uses the name of the source object. If you want, you can modify the file name. If you are exporting a table or a query, and you want to export formatted data, select Export data with formatting and layout.
For more information, see the section Prepare for the export operation. Note: If you are exporting a form or report, this option is always selected but unavailable it appears dimmed.
To view the destination Excel workbook after the export operation is complete, select the Open the destination file after the export operation is complete check box. If the source object is open, and if you selected one or more records in the view before starting the export operation, you can select Export only the selected records. To export all the records displayed in the view, leave this check box cleared. Note: This check box remains unavailable dimmed if no records are selected.
If the export operation fails because of an error, Access displays a message that describes the cause of the error. Otherwise, Access exports the data and, depending on your selection in step 7, opens the destination workbook in Excel. Access then displays a dialog box in which you can create a specification that uses the details from the export operation. For information on how to save the details of your export into a specification that you can reuse later, see the article Save the details of an import or export operation as a specification.
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